> For the complete documentation index, see [llms.txt](https://docs.reorc.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.reorc.com/data-service/data-preview-and-download.md). # Data preview & download ## Field properties configuration You, as an editor, can configure the field's properties in menu action when click on column header:
* **Edit description:** Add/ edit description to provide context or notes to the field (optional).
Description can be viewed by hovering tip icon next to field name. * **Edit field alias:** Add/ edit alias to the field (optional). If no alias is added, header (field name) will be shown as-is (extracted from query).
Click the **X** icon on the right side of the text to revert to the original field name. ## Filters & sorting You can filter and sort data in the Data Service preview to conduct analysis, focus on specific details, or refine your data view. ### Set filter conditions 1. Click **Filter** at the top of the preview table. 2. You can add multiple filter conditions. * Select a field (e.g., *Customer, OrderID, Revenue, Date*). * Choose an operator, available options based on data type of the field (see table below). * Enter the filter value.
OperatorSTRINGINTFLOATDATETIMEBOOLEAN
  • Equal
  • Not equal
✓✓✓✓
  • Greater than
  • Greater than or equal to
  • Less than
  • Less than or equal to
✓✓✓
  • Contains
  • Not contains
✓
  • Time range
✓✓
Click the **X** icon on the right side of the filter condition to delete it. 3. You can choose whether **Any** or **All** needs to be met. 4. Click **Confirm** to apply filter conditions.
### Set sort conditions 1. Click **Filter** at the top of the preview table. 2. You can add multiple sort conditions. 1. Select a field to sort. 2. Choose the sort method (**Ascending** or **Descending**). Click the **X** icon on the right side of the sort condition to delete it. 3. Click **Confirm** to apply sort conditions.
## Refresh to get latest data You can click **Refresh** at the top right corner of the data preview table to extract latest data.
{% hint style="info" %} Clicking the **Refresh** button triggers to get the **latest** data based on current sort/ filter conditions that being applied, but takes no effect on reset or changing those configurations. {% endhint %} ## Download data 1. Click the **Download** button at the top of the data preview table. 2. You can rename the download file (optional). By default, file name is the Data Service's name. 3. Select file format (**Excel** or **CSV**).
4. Click **Download.** 5. Check download task in your browser. **Note**: * Field alias, filter and sort conditions will take effect on your download file. * Total row number of your download file should not exceed 500,000 rows.